Present:

Tim Stuhldreher

Nannette Halliwell-present via speaker phone, 12:10-2:10pm.

April Kauffman

Carol Adams

Harry Adams

Josh Herring

Dick Kirchoff

Terrie Doom

Meeting commenced at 12:10pm.

Survey-most people conveyed positive reponses, a few complaints on issues not in our control.

Directors want snacks, better timed breaks, more space between strips, coffee.

Survey results posted on Googledocs.

Reimbursement check for ref payments received by Dick Kirchoff from Keystone organizers.

Next year for Keytone Games:

Games in Hershey-Harrisburg area next year, probably at Farm Show Complex.

Sanctioning for next year? (Folks generally favored it.)

Question to ask: Will Keystone organizers reimburse for mileage for volunteers, set-up crew, directors, given that H'burg is farther for most?

Parking fee at Farm Show complex, parking vouchers for volunteers, directors, competitors?

Carlisle-April Kauffman

Millersville-Trent Bankert

L'Equipe-Cindy Moore currently, (Victoria Lumgaris' mum in future)

YFC-Kim Bleecker (to confirm)

Lebanon (club not in USFA-Shaun Seabold (is USFA member)

Tim proposed motion to approve Tournament Committee, April seconded the motion, all agreed.

Members: Terrie, Tim

More members needed from outside current leadership, Todd DeAngelis, Shaun Seabold discussed as possible members, to be contacted by Tim.

Members: April, Curtis, Dick, Tim

Members-Amy Madzelan, Josh Herring, April

Equipment courier should be compensated for mileage

Members-Carol Adams,Terrie, Todd, Kim, possiblely Carol Buerdsell

Carol Adams as chair nominated by Terrie. All agreed.

Discussion of whether daily USFA members, can they be a part of Division commitees. Daily members cannot, per USFA rules

Presented by Dick.

Current balance $9,784.80

Monies not received for Hespenheide, or last Friday Night Fight at MU, at time of meeting.

Annual financial report to USFA to be mailed by Dick to Nannette to be signed.

Presented by April.

Cost Comparison chart for new scoring equipment presented.

Absolute Fencing Inc. is the preferred vendor.

Other options:

*Panther Fencing in Philadelpphia, PA to refurbish.

*Tim Hively in Pittsburgh to refurbish.

*Check with Nats vendors, especially Absolute, and other fencing

establishments for gently used equipment.

*April to check with Gary at Absolute on gently used equipment, also check with other fencing clubs.

*Nannette to check at Penn State for used equipment.

*Josh volunteered to courier old division equipment to Panther FC for repairs.

*Josh volunteered to pick up equipment at Absolute if ordered form there.

J*osh can pre-check old equipment at MUFC prior to delivering to Panther FC

Findings to be communicated via email on findings.

Presented by Nannette.

Nannette proposed visit to each club to ascertain needs of each club.

Clubs need to convey proposed tournament dates to Nannette in a timely fashion.

Discussed possible need to have communnal meeting to determine dates of tournaments. Could be difficult to arrange.

USFA schedule presented to use by HBD when planning our tournaments.

Lebanon FC has availed itself to host other club's tournament.

MUFC to plan on having Friday Night Fights once per month. Dates to be conveyed in near future.

MUFC to plan on having 3 Weapon Open Events once every 6 months. Dates to be conveyed in near future.

MUFC could be utilized to host larger tournaments.

Terrie proposed possible hosting ROC in future via MUFC.

Much interest in Vets in all weapons conveyed at Keystones. Could draw many competitors from many clubs outside Division. Could be a Division or Club event.

Josh proposed a 'Family event”, combine Vet/Div 2 or Youth event?

Nannette to check on larger sized venues for 2 day events.

Need for Novice/Youth 12-14 event to be hosted by YFC.

Group discussion.

To be discussed in depth at later date.

Possible meeting in September 2010 open to all Div members, not committee member only.

Carol Adams to contact people for By-Laws meeting date.

Presented by Tim.

Tim proposed FB for Division.

HBD internet site up and running.

GoogleDocs to be used for communal docs used in Division. Privacy/log-in issues discussed.

Possible central booking calendar for tournaments in an open format discussed.

Possible password-protected section on HBD internet site as alternative to Google Docs repository suggested. Tim to investigate with Doug Schrom.

Presented by Tim.

Clinics for referreeing.

Josh proposed camp at MUFC for youth fencers.

Terrie proposed youth clinic drawing from “local talent”, coaches, etc...

Sub Committee for clinics/camps: Josh, Tim, Terrie.

Meeting Adjourned at 2:22pm

Respectfully submitted by April E. Kauffman, Division Secretary