Minutes for Meeting of January 31, 2010

Meeting called to order at 1:00pm by Vice-Chair Tim Stuhldreher. Those in attendance were Tim Stuhldreher, Carol Burdsell, and April Kauffman. Arriving at 2:00pm were Dick Kirchoff and Terrie Doom.

Review of Last Meetings Minutes:

No review done.

A request for the Minutes to be posted on the Division website was made.

Dick to send Minutes to Nannette for posting on Division website.

Committee Reports:

Technical Committee Report:

All Division fencing equipment in April's house, except for equipment at Millersville

University.

All equipment in April's custody has been assigned a code number. A chart has been created noting serial numbers, brands, current condition, and other pertinent notes.

All division equipment will have a green label affixed stating its code number and that it

is property of the Harrisburg Division.

A monetary value, based on current pricing for new equipment, has been determined.

This monetary value will be taken into consideration if equipment is broken during use

at a competition and will be used to determine the replacement value owed by the

Lendee.

One scoring box needs to be updated and is not T2005. Possibly to send box to Ted Li for

updating.

No requests have been made for use of Division Equipment.

No objections or suggestions have been made to the “Lending Agreement”, “Damages

and Repairs form”, or the “Return Assessment Form” submitted by April at the last

meeting, 10/18/09.

Nominating Committee Report:

Tim submitted a letter to be sent to all Division members concerning the procedure for

running for Division office. Letter will be sent by Tim to all Division members.

Carol will run for National Congress Representative.

Tim will run for Chair or Vice Chair.

April will run for Member-at-Large, and continue heading the Technical Committee.

Tim moved to suspend the 10 signatures needed for the nominating petition for Office.

Motion was seconded by Terrie. Motion approved. Suspension of the 10 signatures will

take place this year.

Bout Committee Report:

Tim and Hannah Emig are now co-chairs of the Bout Committee. Tim to send email to

Division members concerning this change.

Terrie submitted a Tournament Protocol worksheet to be used when organizing

tournaments.

Tim motioned a 21 day tournament request date. All requests for tournaments must be

made 21 days prior to the planned tournament. Motion seconded by April.

Treasurer Report:

Dick presented Interim Financial Report. Current Division balance is 7202.61.

Dick presented Referee Clinic Report.

Other Business:

Women's 3 Weapon Charity Event, “Touche the Ta-Tas”:

Organized by Harry Adams to benefit breast cancer research through the American

Cancer Coalition.

Event particulars submitted via Tim outlining registration, fees, requirements, etc.

Event will take place at the Valencia Ballroom in York, PA. Site fee will be provided by

the law firm Schumacher Williams.

Event date has not been chosen.

Division Policy for Hiring and Paying Referees:

Tim presented “Proposal for Harrisburg Division to Reimburse Clubs for Referee

Expenses” for Executive Committee to consider.

The need exists for a formalized pay scale for rated referees based on referee rating and

time spent directing at a tournament. Possibly to consider USFA's model.

There was a discussion to increase tournament fees from $10 to $15 to offset the burden

of clubs paying referee fees. Tim moved to increase tournament fees to $15 for first

event, $10 for 2^nd event to take place in 2011. Terrie seconded. Motion approved.

Increase of event fee to be added to Operations Manual.

Mid-Atlantic Sectionals:

To take place at N. Lebanon High School, Lebanon, PA, 5/1-5/2/10.

Bout committee for MAS thus far, will also serve as Jury of Appeals:

Mary Frey- FOC representative

Tim Hively-Armourer

Any Division Chairs

Section Responsibilities:

Beth Bell to post event on AskFred and on Section website.

Division Responsibilities:

Set up on 4/30 and tear down on 5/2. Volunteers needed.

Bring extra sets of strips as needed.

April to confirm with Absolute Fencing: 8 full strips per Absolute Fencing, and delivery time. Also will check on Absolute as possible vendor during event.

April to contact FOX43 and York Daily Record for media coverage.

Gary to check on hotel accommodations for officials and referees, possibly to get a block of rooms at nearby hotel.

Gary to bring narrow tables for scoring boxes.

Gary to check on concessions provided by high school student clubs.

Tim offered use of portable microphone system for making announcements.

Tim to create press release for media coverage.

Dick to check on the possibility of taking written referee exam at event, and

possibility of rated referees interested in increasing their rating to take practical exam at event.